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2 February 2009 - How to find a file you’ve lost on your computer:

For me, there is nothing more frustrating than not to be able to find the very important Excel spreadsheet I was working on just last week.  Where did I file it?  Luckily, I’ve got a helper to find what I’ve lost – if I can only remember some of the pertinent details.  

  1. To find a file, first open Windows Explorer.  (The easiest way to do this is to press the key with the “Windows” symbol and the letter “E” at the same time.)

  2. Click on the folder where you think the document might be located.  If you’re not sure where it could be, click on “My Documents”.  (For the purpose of this explanation, we’ll use “My Documents”.)

  3. Next, on the top toolbar, click on “File”, then “My Documents”, then “Search”.

  4. Then, enter everything you can remember about your lost file. 

  5. In “All or part of the file name”  enter the type of file

    1. For a Word file, enter “.doc”

    2. For an Excel file, enter “.xls”

    3. For a web page, enter “.htm”

    4. You can also enter anything you remember about what you named the document.

  6. In “A Word or Phrase in the File”, enter any word or words that appear in the body of the document.

  7. If you remember approximately when you last saved the file, click on “When was it modified”.  Then select the appropriate timeframe – last week – last month, etc.

  8. Then click “Search”.  All the documents which match your criteria will appear. 

    1. If there are too many files, add more criteria.  It’s okay to enter multiple words in “A Word or Phrase in the File”.

    2. If the file you’re looking for doesn’t appear, remove some of the criteria you’ve entered.  Keep doing this until your document appears.

    3. If it still doesn’t appear, it’s possible that you didn’t save the document that you worked on.  I find that it is best to give a file a name as soon as I start working on it and then to save often!  Use the Keyboard Shortcut [<CTRL> S] to save your document easily and quickly.

 Are there other topics you’d like me to cover?  Send an email to Gail@GeekForHireInc.com.

Happy Computing!

Gail P. Eddy
Business Manager
Geek For Hire, Inc.
www.GeekForHireInc.com

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